Expenses & travel

Advances and travel costs that settle themselves

Staff ask for an advance before a trip, photograph invoices on the way back and press Settle. The system works out the surplus or shortfall and tells the cashier. Accounting sees who is holding an overdue advance without combing through a ledger.

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  • E-invoices checked as soon as they land
  • Pay out and collect with VietQR
  • Your spending policy as working rules

Invoices checked the moment they arrive

An employee snaps a receipt or drops an e-invoice XML or PDF into their personal invoice inbox. Seller, tax ID, amount and VAT are read for them, and every warning comes with its reason.

  • Blocks invoices with the wrong company tax ID
  • Blocks invoices already used, procurement included
  • An AI brief for the reviewer

Settle an advance in one go

Press Settle and the invoices from the trip dates are already on the form. The bottom line says what was advanced, what was spent and whether money goes back or comes in. A surplus is returned by VietQR to the company account.

  • One settlement can close several advances
  • Each step reaches accounting exactly once
  • Cashier pays in batches, a VietQR per line

A business trip is one file

Someone requests three days in Da Nang and the form works out per diem and hotel from your policy. They can ask for an advance and a car to the airport on the same form. Every invoice from the trip ends up in that file.

  • Rates by zone and by grade
  • Foreign currency abroad, totals in VND
  • Flags spending outside the trip dates

An advance ledger that is always current

The chief accountant sees advance aging by department and clicks a cell to remind people or send the amount to payroll. You can refuse new advances while someone has an overdue one. When a person leaves, HR sees what they still owe on the offboarding case.

  • Reminds the holder, then the line manager
  • Deducts from the final pay on departure
  • Reports by category, unit and project
ProcurementFrom purchase request to supplier invoice, every step has an approver and a paper trail.AccountingChart of accounts, receivable and payable invoices, and a trial balance.PayrollPay, personal income tax and social insurance each month, straight from the HR record.Rooms, cars & visitorsBook meeting rooms, desks and company cars, and welcome visitors, on one shared calendar.
Our internal spending rules are unusual. Can we enter them?

Yes. Each rule, such as a nightly hotel cap or a receipt deadline, is stored with the clause it comes from and the people it applies to. The AI assistant can read your policy file and propose rules for you to review.

We track advances in Excel today. How do we move?

Fill in the templates for opening advance balances, spending rules and per diem rates, then upload them. Every row is checked before anything is saved.

What is the billing QR for?

At a restaurant or hotel counter, the employee shows a QR code in the app. The cashier scans it and gets the name, tax ID, address and invoice email of the legal entity that employee belongs to.

Book a demo

Leave your details and we will call you within one working day to set a time. The demo takes about 30 minutes and focuses on the departments you care about.

  • A demo on your own processes
  • Advice on cloud or your own servers
  • A quote based on your user count

Or email us: sales@ziro.vn

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